Starting a company

Understanding the Nuances of Form 1099: A Comprehensive Guide

Key Takeaways

  • Understand the significance of Form 1099.
  • Determine which type of companies need to submit a Form 1099.
  • Learn the step-by-step procedure for submitting Form 1099.
  • Know the 1099 form types and learn the repercussions of not submitting the form.

What is Form 1099?

The Internal Revenue Service (IRS) of the United States uses Form 1099 as a tool to record several sorts of income, including dividends, interest, self-employment income, and government payments, to name a few. It cannot be overstated that submitting Form 1099 is a requirement under the law. It is an essential step to demonstrate your sincerity, openness, and reliability as a taxpayer. In addition, by paying your taxes, you can support the expansion and improvement of the country's economy. Every person, regardless of rank, has a civic obligation to uphold it, and the government expects them to do so.

The importance or benefits of filing

It is essential and of the highest necessity to file form 1099. You can meticulously show your revenue and protect yourself from any potential audits, fines, or legal repercussions by filling out and submitting this form. It also gives the IRS a mechanism to ensure that everybody pays their fair share of taxes, enabling the government to generate money for important public-benefit initiatives.

Any repercussions of not filing the form

The IRS may impose fines and interest or might take legal action against you if you fail to file form 1099, which might have disastrous effects. In the event of self-employment income, you may forfeit the opportunity to take advantage of prospective tax deductions, which might lower your credit score.

Form 1099 submission is necessary for being a responsible and duty-bound taxpayer. Therefore, to avoid unnecessary stress or issues, you must arm yourself with the essential knowledge, confirm your assumptions, and submit the form on time.

Who needs to file form 1099?

Woman doing accounting

Businesses are required to submit Form 1099 to the IRS to record several sorts of revenue. But who precisely must submit this form? Let's start by discussing the various business models that must submit Form 1099.

The types of business structures, income types, and income ranges or thresholds for eligibility

It must submit this form if a company makes payments that surpass a specific threshold, whether it is a sole proprietorship, LLC, S corporation, partnership or C corporation. We'll discuss how this barrier fluctuates based on the sort of income in a moment.

Let's discuss the many kinds of income that call for submitting a Form 1099. This form typically records revenue that does not qualify as wages, salaries, or tips. Self-employment income, interest, dividends, rentals, and royalties are a few examples of revenue that call for a Form 1099. Furthermore, you could also need to submit a form 1099 for an independent contractor if your company pays them.

What is the eligible range, therefore, for various forms of income? Depending on the source of the revenue. For instance, a form 1099-MISC must be filed if your company pays an independent contractor $600 or more over a year. However, if you pay $10 or more in interest in a year, you must submit a form 1099-INT. The qualifying requirements and income thresholds for several Form 1099 variations vary.

Types of businesses and incomes NOT included

Let's now discuss the categories of businesses and revenues that are excluded from the necessity of submitting Form 1099s. Generally speaking, payments given to workers or contractors for corporations do not need the filing of a Form 1099. Furthermore, you are exempt from filing a Form 1099 for payments made using a credit card or another payment network. Finally, you are not obligated to submit a form 1099 for a vendor or contractor if the total amount of payments received from them is less than the limit for the kind of income being reported.

Remembering that the criteria for completing Form 1099 can be difficult and may change depending on the kind of business and revenue involved is crucial. It is advisable to talk to a tax expert or an accountant if you need clarification on whether you need to file a Form 1099. By failing to submit this crucial document, you risk suffering fines, interest, or legal action from the IRS.

How to file Form 1099

Step-by-step process of filing the form

Although submitting Form 1099 might seem complicated, it is a simple procedure that can be divided into six easy steps.

Step 1: Gather all the essential data, such as the recipient's name, address, TIN, and total amount paid over the tax year. Furthermore, you must decide which 1099 form to submit based on the kind of revenue being reported.

Step 2: After gathering all the necessary data, you can order the relevant 1099 form(s) by mail or download them from the IRS website.

Step 3: Following that, you must fill out the form(s) using the data acquired in Step 1, including the recipient's information and your company's data.

Step 4: After filling out the form(s), send it(s) to the recipient(s) who got the money to be submitted by January 31 of the year after the tax year.

Step 5: You need to send the form(s) to the IRS by March 31 if you're filing electronically or by February 28 if you're filing by mail. You also need to send Form 1096, which gives the IRS an overview of all the 1099 forms you're submitting.

Step 6: Lastly, saving a copy of each 1099 form you've sent for your records is essential. This will be beneficial if there is an audit.

Types of 1099 forms

Knowing which Form 1099 to submit for each sort of reported revenue is essential for Form 1099 filing. The list given includes some of the most popular 1099 forms kinds and the types of income they are used to report:

1099-MISC: The 1099-MISC is a form used to record several types of revenue, including rent, royalties, and payments made to independent contractors. During the tax year, you should submit a 1099-MISC form if you paid a non-employee nearly $600.

1099-INT: This form, designated as 1099-INT, is utilized to report interest income, such as that accrued on savings or checking accounts.

1099-DIV: Using the 1099-DIV form, you can report dividend and capital gain distributions from stocks, mutual funds, and other financial investments.

1099-R: IRA withdrawals, pensions, annuities, and other retirement plan distributions are reported using this form.

1099-SA: This form records disbursements from medical and health savings accounts (MSAs and HSAs).

1099-G: This form records government benefits such as tax refunds, rewards for agricultural production, and unemployment benefits.

1099-C: This form is used to declare debts forgiven or settled through debt settlement or loan forgiveness.

1099-K: Transactions made using credit cards and through third-party networks, such as PayPal or Square, are reported using this form.

Form 1099 instructions

Aspects/info/docs required while filing the form

You must have access to several essential pieces of data and documents while completing Form 1099. Some of the most crucial points to bear in mind are listed below:

Identification numbers for taxpayers (TINs): You will need the TIN of the individual or organization that received the money (the "payee") to complete the form. This might be an Employer Identification Number (EIN) or Social Security Number (SSN).

The payee's name and place of residence: The form also demands that you give the payee's name and address.

  • The total income paid: You must provide the entire revenue given to the payee during the tax year on the form.

  • Income type: You must utilize the correct type of 1099 form to record the precise type of income received. For instance, you might use a 1099-MISC form to pay a contractor for services.

  • Date of payment: You must specify the date(s) on which the payee received their money.

  • Your contact details and TIN: Your TIN and contact details are required on the form from you as the payer.

  • Information on backup withholding: If backup withholding is applied to the payment, you must also enter that information on the form.

Filing deadlines

Several variables affect the Form 1099 filing deadline. For most 1099 form types, it is vital to remember that the form must be delivered to the payee by January 31, following the fiscal year in which the income was received. So, if you gave someone money in 2022, you should provide them with a 1099 form by January 31, 2023.

The deadline to submit paper copies of Form 1099 to the IRS is February 28, the year after the tax year in which the income was received. You have till March 31 to file, though, if you're doing it electronically.

Knowing that various states have their Form 1099 submission deadlines is crucial. Examining the regulations for the particular state or states where you are conducting business is vital, as these dates may differ from the federal ones.

There are exceptions to the deadlines above. The deadlines may vary depending on whether you are submitting a 1099-B or 1099-S form, for instance. The deadlines could also vary if you are asking for a filing extension.

To avoid fines, submitting Form 1099 before the due date is imperative. The penalty amount varies according to the size of your firm and how late the form is filed. The fine is $50 per form if you file before the deadline but within 30 days of it. However, the penalty might reach $550 per form if you submit it more than a year later. To avoid these fines, it's crucial to submit on time.

1099 tax form: tips for startups

Submitting 1099 tax forms may seem challenging for startups, but it is straightforward with enough planning and information. Here are some valuable suggestions to aid companies in navigating this process:

  • Keep specific records: It's crucial to keep correct documents of all payments made throughout the year to suppliers and independent contractors, including names, addresses, tax identification numbers, and the sums paid. Filling out 1099 papers will be much simpler if your data are organized effectively.

  • Choose the correct 1099 forms: Various sorts of income are reported on different 1099 forms. Ensure you file your income information on the proper form(s).

  • Recognize the deadlines: As previously mentioned, depending on whether you are submitting online or by mail, the 1099 form filing deadlines change. To avoid fines, be aware of the deadlines and plan appropriately.

  • Use accounting software: Tracking payments and preparing 1099 forms may be made much easier using accounting software such as QuickBooks or Xero. Many accounting software packages provide tools that make it easy to create 1099 forms with the required data.

  • Outsource the work: If submitting 1099 documents seems burdensome, consider hiring a specialist. The services that many bookkeepers and accountants provide for 1099 filing might help you save time and relieve tension.


In conclusion, while submitting 1099 tax forms might be difficult for startups, it can be made simple with careful planning and a grasp of the procedure. Startups may quickly handle the filing process and avoid potential fines by keeping accurate records, using accounting software, and staying current on tax legislation. To ensure compliance with tax rules and regulations, it is important to fully understand the processes and seek help when necessary.

We can help!

At Levy, we help early-stage founders streamline and automate regulatory and legal ops, HR, and finance so you can focus on what matters most — your business.

Like our content?

Subscribe to our blog to stay updated on new posts. Our blog covers advice, inspiration, and practical guides for early-stage founders navigating their start-up journeys.

Note: Our content is for general information purposes only. Levy does not provide legal, accounting, or certified expert advice. Consult a lawyer, CPA, or other professional for such services.

Get content like this, and more, sent directly to your inbox once a month.

Thank you for subscribing us!
Oops! Something went wrong while submitting the form.


Stressing the details?

Let levy handle this for you.
Learn more
No items found.